Terms and Conditions

Last updated: January 8, 2026

These Terms and Conditions establish the legal agreement between you and Kotoba-kan. By using our website or engaging our services, you acknowledge that you have read, understood, and agree to be bound by these terms. These conditions supplement our Terms of Service and together form the complete agreement governing your relationship with our company.

User Obligations and Responsibilities

1. Compliance with Laws

You agree to comply with all applicable local, national, and international laws and regulations when using our website and services. This includes but is not limited to data protection laws, intellectual property laws, and laws governing electronic communications. You are solely responsible for ensuring your use of our services complies with laws applicable in your jurisdiction.

2. Prohibited Activities

You agree not to engage in any of the following prohibited activities:

Using our services in any manner that could damage, disable, or impair our systems
Attempting to circumvent security measures or access restricted areas
Using automated systems to access our website without permission
Engaging in any activity that interferes with other users' access to our services
Misrepresenting your identity or affiliation with any person or entity

3. Content Guidelines

When submitting information through our website, you must ensure that your content is accurate, does not violate any third-party rights, and does not contain harmful, offensive, or illegal material. You are responsible for the content you submit and must have the necessary rights to share such information.

4. Age Restrictions

Our services are intended for business use by organizations and professionals. If you are an individual user, you must be at least 18 years old to use our website or engage our services. By using our services, you represent that you meet this age requirement.

Professional Conduct and Responsibilities

5. Indemnification

You agree to indemnify, defend, and hold harmless Kotoba-kan, its officers, employees, and agents from any claims, liabilities, damages, losses, or expenses arising from your use of our services, violation of these terms, or infringement of any third-party rights. This indemnification survives termination of your use of our services.

6. Data Protection Responsibilities

If you provide us with personal data of third parties (such as employees or clients), you warrant that you have the necessary authority and have obtained appropriate consents to share such data. You agree to comply with applicable data protection laws in connection with any data you provide to us.

7. Privacy Obligations

You agree to respect the privacy of others when using our services. You must not use our services to collect, store, or share personal information of others without appropriate authorization. You are responsible for ensuring your use of our services complies with applicable privacy laws.

8. Third-Party Interactions

Your interactions with third parties found through or in connection with our services are solely between you and such third parties. We are not responsible or liable for any loss or damage resulting from such interactions. You should exercise due diligence when engaging with third parties.

Disclaimers and Warranties

9. Disclaimer of Warranties

Our website and services are provided on an "as is" and "as available" basis. We make no representations or warranties of any kind, express or implied, regarding the operation of our services or the information, content, or materials included on our website. To the fullest extent permitted by law, we disclaim all warranties, express or implied, including implied warranties of merchantability and fitness for a particular purpose.

10. Limitation of Liability

Under no circumstances shall Kotoba-kan be liable for any direct, indirect, incidental, special, consequential, or exemplary damages, including but not limited to damages for loss of profits, goodwill, use, data, or other intangible losses, resulting from your use or inability to use our services. This limitation applies even if we have been advised of the possibility of such damages.

11. Consequential Damages

We shall not be liable for any consequential, indirect, incidental, special, punitive, or exemplary damages, including but not limited to business interruption, loss of business opportunities, or loss of anticipated savings, regardless of the form of action or theory of liability, whether in contract, tort, or otherwise.

12. Force Majeure

We shall not be liable for any failure or delay in performance of our obligations under these terms that arises from circumstances beyond our reasonable control, including but not limited to acts of God, natural disasters, war, terrorism, riots, embargoes, acts of civil or military authorities, fire, floods, accidents, network infrastructure failures, strikes, or shortages of transportation, facilities, fuel, energy, labor, or materials.

Legal Information and Dispute Resolution

13. Governing Law

These Terms and Conditions shall be governed by and construed in accordance with the laws of Japan, without regard to its conflict of law provisions. The application of the United Nations Convention on Contracts for the International Sale of Goods is expressly excluded.

14. Jurisdiction

Any legal action or proceeding arising under these terms shall be brought exclusively in the courts located in Tokyo, Japan. You hereby consent to the personal jurisdiction and venue of such courts and waive any objection to such jurisdiction or venue.

15. Dispute Resolution Procedures

In the event of any dispute, controversy, or claim arising out of or relating to these terms, the parties agree to first attempt to resolve the matter through good faith negotiation. If the dispute cannot be resolved through negotiation within thirty days, either party may pursue resolution through the Japanese legal system.

16. Severability Clause

If any provision of these Terms and Conditions is held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, such provision shall be limited or eliminated to the minimum extent necessary, and the remaining provisions shall continue in full force and effect. The invalid or unenforceable provision shall be replaced with a valid provision that most closely approximates the intent and economic effect of the original provision.

Additional Legal Terms

17. Entire Agreement

These Terms and Conditions, together with our Terms of Service, Privacy Policy, and Cookie Policy, constitute the entire agreement between you and Kotoba-kan regarding the use of our website and services, superseding any prior agreements, communications, and proposals, whether oral or written, between you and us.

18. Assignment

You may not assign or transfer these terms or your rights hereunder, in whole or in part, by operation of law or otherwise, without our prior written consent. We may assign these terms at any time without notice. Any attempted assignment in violation of this provision shall be void.

19. Waiver

No waiver of any term of these Terms and Conditions shall be deemed a further or continuing waiver of such term or any other term. Our failure to assert any right or provision under these terms shall not constitute a waiver of such right or provision.

20. Survival

All provisions of these Terms and Conditions which by their nature should survive termination shall survive, including but not limited to ownership provisions, warranty disclaimers, indemnification obligations, and limitations of liability.

Terms Modification Policy

We reserve the right to modify these Terms and Conditions at any time, effective upon posting of the updated terms on this page. Your continued use of our website or services following the posting of revised terms means that you accept and agree to the changes. We encourage you to review these terms periodically for any updates. Material changes will be indicated by updating the "Last updated" date at the top of this page.

Questions About These Terms

If you have questions about these Terms and Conditions, please contact us:

Email: info@domain.com

Phone: +81 3 3478-6241

Address: 6-4-15 Roppongi, Minato-ku, Tokyo 106-0032

Or use our contact form